Job Title: Office Coordinator

Location: Dallas-Fort Worth Metro Area, TX

About the Company

A growing professional services organization is seeking an experienced Office Coordinator to support daily office operations and executive leadership. The company is committed to delivering innovative solutions to clients while fostering a collaborative, professional, and employee-focused work environment.

Position Summary

The Office Coordinator serves as a key administrative and front office support professional for the organization. This role is responsible for creating a professional and welcoming experience for visitors, supporting executive and office operations, and assisting with a variety of administrative functions that contribute to the overall efficiency of the office.

The ideal candidate possesses exceptional professionalism, communication skills, and attention to detail, as they will regularly interact with executives, vendors, customers, and other external stakeholders. This individual must be highly organized, proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment.

Primary Responsibilities

Professionally greet and assist guests, visitors, and vendors while maintaining a polished and welcoming office environment.
Serve as the primary front office point of contact for incoming visitors and general office inquiries.
Receive, sort, and distribute incoming mail and packages.
Prepare, process, and coordinate outgoing shipping requests.
Coordinate conference room scheduling and meeting preparation, including organizing catering and executive events.
Support executive staff with expense reports, calendar management, scheduling, and administrative requests.
Scan, organize, upload, and maintain electronic company records and documentation.
Manage office supplies, inventory, and general administrative support functions.
Assist with special projects and assignments for executive leadership.
Maintain strict confidentiality of sensitive employee, company, and operational information.
Ensure common office and meeting areas remain organized and presentable.
Provide administrative and operational support to multiple departments as needed.

Qualifications

High school diploma or equivalent required; associate degree preferred.
Two or more years of administrative, receptionist, office coordination, or executive support experience preferred.
Experience supporting senior leadership and handling confidential information with discretion and professionalism.
Experience coordinating meetings, events, catering, and executive administrative activities.
Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Demonstrated ability to manage calendars, coordinate schedules, and maintain strong organizational follow-through.
Exceptional interpersonal and customer service skills with a professional demeanor.
Strong verbal and written communication abilities.
Highly organized with strong attention to detail and the ability to prioritize multiple responsibilities.
Ability to work independently, exercise sound judgment, and maintain professionalism in a fast-paced environment.
Comfortable learning and utilizing office technology, software platforms, and electronic filing systems.
Ability to professionally interact with executives, clients, vendors, financial partners, and employees at all levels.

Compensation & Benefits

Competitive hourly compensation based on experience.
Weekly pay.
Comprehensive medical, dental, and vision coverage.
Employer-paid life insurance.
Paid holidays and paid time off.
401(k) retirement plan with company matching contribution.
Opportunities for professional growth and career advancement.

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