Executive Assistant / House Manager / Personal Assistant

Franklin / Leiper’s Fork / Columbia, Tennessee Area

Full-Time | Strong Compensation DOE + Benefits | Travel Required ( up to 3 months at times)

A warm yet fast-moving household/business seeks a highly capable Executive Assistant / House Manager / Personal Assistant to serve as the operational right hand across both personal and household needs. This is a true catch-all role for someone who genuinely enjoys being of service, wearing many hats, thinking ahead, and helping create calm, structure, and flow in a busy and dynamic environment.

This position is ideal for someone who understands how to balance high-level executive support with hands-on household operations. The right candidate will be proactive, detail-oriented, tech savvy, emotionally intelligent, and able to pivot quickly while keeping many moving pieces organized.

This role does require the ability and willingness to travel frequently, at times for days or weeks at a time, including touring support and heavier travel periods next summer. Candidates should enjoy a dynamic lifestyle and be comfortable operating seamlessly both on the ground and while traveling.

The principals are seeking someone based in or very near Franklin, Leiper’s Fork, Columbia, Cold Spring, or surrounding Tennessee (around 30 minutes) areas who can become a long-term, trusted partner.

Schedule

Monday through Friday- General business hours with flexibility

Occasional evenings or weekends tied to events, projects, travel, or emergencies

Must have flexibility and a 24/7 mindset when needed, but not abused at all

Potential for 401(k) after a period of time

Gas card provided

Core Responsibilities

Executive & Personal Support

Calendar management ensuring schedules are always accurate, updated, and confirmed-- as well ensuring other assistant is always on point for admin needs.

Manage calendar invites, appointments, meetings, reminders, logistics, and follow-through

Coordinate personal and professional scheduling seamlessly

Track moving priorities, action items, deadlines, and follow-ups

Create systems and organizational workflows that improve day-to-day operations

Assist principals with ongoing lists, requests, and personal tasks

Implement and manage an app or shared organizational system where principals can add tasks, lists, and requests for follow-up

Handle travel coordination (with team and travel agency) including itineraries, bookings, reservations, transportation, and touring logistics

Assist with gifting, errands, returns, shopping, stocking, and general personal support

Oversee smooth daily household operations across all layers of the home

Liaise with housekeepers, vendors, service providers, maintenance teams, and outside staff

Ensure household standards, organization, and readiness are consistently maintained

Maintain inventories and ensure household supplies are stocked

Coordinate repairs, appointments, and service scheduling

Be highly proactive in identifying issues before they arise

Work closely and respectfully alongside other household staff and vendors

Help lead operations collaboratively rather than hierarchically

Communicate clearly, kindly, and efficiently with everyone involved

Step in wherever needed with a no-task-too-small mentality

Ideal Candidate

MUST have previous experience with another busy and discerning HNW fmaily

Highly organized and exceptionally detail-oriented

Razor-sharp follow-through and communication skills

Warm, grounded, collaborative, and emotionally intelligent

Tech savvy and comfortable implementing systems and organizational tools

Able to manage many moving pieces without becoming reactive

Strong sense of discretion, confidentiality, and professionalism

Resourceful, proactive, and naturally anticipatory

Pet friendly and genuinely comfortable around many dogs

Must enjoy being helpful and operating as a true partner to the principals

Prior experience in UHNW, entertainment, touring, family office, estate, or high-level assistant environments strongly preferred

This is a wonderful opportunity for someone seeking a long-term role within a kind, fast-paced, and highly collaborative environment where no two days are the same.

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