ABOUT HUDSONGRAY

HudsonGray, Inc. is an award winning, full-service Creative and Brand Marketing agency. We’re looking for a NY-based Operations & Office Manager to improve efficiencies and help scale our internal processes as we grow. The ideal candidate is hyper-organized and thrives in a fast-paced environment

JOB RESPONSIBILITIES

Bookkeeping & Financial Support

Support payroll preparation for project-related payrolls
Support month-end close, audits, and reporting deliverables
Experience in finance-related tasks, including basic budgeting and bookkeeping

Insurance Administration Support

Manage the insurance process for events, including tracking all vendors that require insurance, facilitating internal review and approval, communicating revisions, etc

Office Administration

Manage office supplies & equipment, production kit supplies, snacks/water while tracking and maintaining inventory levels
Assist with client mailers

Operational Support

Provide administrative assistance to the Director of Operations
Ensure smooth day-to-day office operations in a fast-paced environment
Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second & third round interviews, and onboarding once hired
SharePoint site support – keep current with updates, new content and pages as needed
Grow and maintain active call list for project-based support staff – PA’s, Drivers, Stylists, HMU, etc
Assist with ad hoc special projects, as needed

Event Support

Join us onsite at times managing the remote production office

QUALIFICATIONS

Bachelor’s Degree is required
3+ years of experience in office management, operations, bookkeeping, or administrative support
Work 3 days per week in our New York City/Hudson Square office
Experience managing vendors, budgets, and office logistics
Excellent communication and interpersonal skills
Strong organizational and proven administrative assistance skills
Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful to solve problems
A hands-on, can-do attitude with a strong sense of ownership
Comfortable working in a fast-paced environment
Analytical skills to assess and streamline operational efficiency
Proficiency in MS Office Suite; Sharepoint a plus
Some travel may be required

WHY HUDSONGRAY:

Great work environment to grow and learn new skills
We are collaborative and work closely with each other
We give everyone a chance to be wear different hats depending on interests
We value input and feedback
We promote from within
We produce exciting events that you can assist on
Perks: Health benefits (Medical, dental, vision), 401(k) matching, bonuses, PTO, Company holidays, Summer Fridays & more!
$70,000 - $80,000

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Operations & Office Manager