Overview

We are partnering with our client, a leading private equity firm, in their search for an experienced Office Manager to support senior leadership within its New York office. This role will provide high-level administrative and operational support to senior executives while also overseeing day-to-day office management responsibilities.

The ideal candidate is highly organized, proactive, and comfortable operating in a fast-paced, professional environment where discretion, attention to detail, and strong communication skills are essential.

Key Responsibilities

Executive Support

Manage complex calendars and scheduling for senior executives, including internal meetings, investor interactions, and travel logistics
Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes
Process expense reports and maintain accurate documentation in accordance with firm policies
Prepare meeting materials, presentations, and briefing documents for internal and external meetings
Serve as a liaison between executives, internal teams, portfolio companies, investors, and external advisors

Team & Office Coordination

Oversee day-to-day operations of the New York office and ensure a well-functioning environment
Manage office vendors, supplies, facilities, and building relationships
Coordinate onboarding and offboarding for NY-based employees
Support planning and execution of office events, meetings, and firm initiatives
Communicate with team members across offices to ensure seamless coordination and scheduling

Operational & Administrative Support

Assist with CRM tracking and internal systems used to manage investor and firm activity
Maintain organized documentation and support reporting or administrative projects as needed
Coordinate conference calls, video meetings, and cross-functional scheduling
Identify opportunities to improve processes and enhance overall team efficiency

Qualifications

4+ years of experience as an Executive Assistant, Office Manager, or similar role in a professional services environment
Bachelor’s degree required
Prior experience in private equity, investment management, finance, or similar preferred
Strong calendar management and travel coordination experience
Excellent organizational skills with ability to manage competing priorities
Strong written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and familiarity with CRM or expense systems preferred

What They're Looking For

Proactive, solutions-oriented mindset with strong ownership mentality
Ability to anticipate needs and manage shifting priorities in real time
Strong attention to detail and reliability in a fast-paced environment
Highly professional, polished communicator with strong interpersonal skills
Collaborative team player who enjoys supporting senior leadership and the broader firm

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Office Manager