FAENA ROSE

Faena Rose is an exclusive, art and culture-based private members community founded on the principles of art, culture, community, and VIP access. Faena Rose brings together its dynamic community of like-minded innovators, entrepreneurs, industry leaders, artists, and cultural influencers through a year-round calendar of engaging and transformative cultural experiences.

FAENA GROUP

Founded in Argentina by Alan Faena, Faena Group is a pioneering business specializing in the creation of one-of-a-kind holistic environments anchored in cultural experiences and socially responsible projects, ranging from residences and hotels to art and cultural spaces.

POSITION OVERVIEW

The Senior Manager, Cultural Event Production is the operational and execution leader for Faena Rose's year-round program of 80+ cultural events. Programming strategy and headline talent selection are owned by the President & Co-Founder. This role is responsible for translating that vision into flawlessly executed, on-budget, patron-loved events — and for sourcing and producing smaller-scale local programming (artist & gallery studio visits, local venues for social mixers, intimate cultural moments) in which the Co-Founder & President need not be directly involved.

This is a hands-on production leadership role for someone who treats execution as a craft, is in the room at every event, manages a team of 3 event managers and freelance production staff, and is energized by raising the standard event after event.

REPORTING STRUCTURE & KEY PARTNERSHIPS

Reports to: General Manager
Direct reports: 3 Event Managers / Production Associates, plus contracted project managers and freelance production staff
Key partnerships: Co-Founder & President (programming direction and headline talent), Member Relations, Marketing, Membership Sales, Financial Controller, Faena Hotel banquets and operational teams.

DUTIES AND RESPONSIBILITIES

1. Event Production & Execution

Lead end-to-end production of 80+ cultural events per year — from intimate dinners, screenings, and salons to key cultural moments and signature original programming formats, including Roses & Thorns and Faena Rose Rumble.
Translate creative direction from the Co-Founder & President into detailed production plans, run-of-show, vendor scopes, floor plans, and on-the-ground execution.
Own the full talent acquisition process from selection forward. Once the Co-Founder & President identifies and confirms talent, you own everything required moving forward: contracting and negotiation, riders, holds, scheduling, travel, accommodations, car service, hospitality, and on-site experience.
Create and route Banquet Event Orders (BEOs), floor plans, run-of-show, and other production documentation for approval.
Manage event load-in, on-site execution, and load-out. Be physically present at every event unless approved by the GM.
Prepare and distribute post-event talent thank-you gifts, recap notes, and production folder close-out within 48 business hours of each event.

2. Local Programming Ideation

Source, propose, and execute smaller-scale local programming — artist & gallery studio visits, local venues for social mixers, intimate cultural moments.
Build and maintain a working knowledge of Miami's cultural ecosystem: artists, galleries, chefs, performers, and venues that align with the Faena Rose community.
Bring 2-3 local programming ideas per month to the Co-Founder & President for approval, with clear scope, cost, and patron fit.

3. Skills

Strong project management and organizational skills with the ability to manage up to a dozen events in production simultaneously. This is a high-volume, high-pressure operation.
Excellent written and verbal communication. Able to collaborate seamlessly with internal teams, vendors, talent, and Faena Hotel partners.
Skilled in building and managing production timelines, run-of-show documents, BEOs, and floor plans.
Financially literate. Comfortable with budgets, reconciliations, and live spend tracking.
Calm and solutions-oriented under pressure. Ensures smooth execution of events with audiences ranging from 20 to 400.
Deep curiosity for art, culture, and current events that enhance programming and member experience.
Familiarity with the hospitality industry; luxury hotel event experience strongly preferred.
Self-motivated, reliable, professional, hardworking, and a true team player.
Creative and flexible with strong problem-solving skills.

4. Physical Requirements

Ability to move safely on uneven terrain or in confined spaces
Ability to see and respond to dangerous situations
Ability to remain in a stationary position for 8 hours or more
Ability to lift or carry up to 40 lbs

5. Success Metrics

On-time delivery: 95%+ of events hit key prep milestones and start on time.
Budget discipline: Cultural programming budget delivered on budget annually.
Event satisfaction: 90%+ post-event member satisfaction.
Average event attendance: 80%+ of confirmed RSVPs.
Close-out speed: every event wrapped within 48 business hours (invoices, notes, thank-you gifts, production folders).
Operational records & safety: 100% of events have complete documentation (run-of-show, floor plan, BEO); zero recordable safety incidents.

6. Qualifications

10+ years of experience in event planning and production. Luxury hotel or premium hospitality event experience required.
Prior management experience leading event or production staff.
Proficient in Microsoft Office Suite, Adobe Creative Suite, Google Office Suite, and Canva, and with BEOs.
Familiarity with CRM platforms; PeopleVine preferred.
Familiarity with project management tools such as ClickUp, Trello, Monday, or Asana is a bonus.

YOUR LEGACY

This role is the operational backbone of how Faena Rose shows up to its patron community 80+ times a year. You are the steady hand that turns vision into reality. You create the structure and flow that bring to life Faena Rose's devotion to art, culture, and exceptional human connection.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties assigned by their manager.

Faena Rose is an Equal Opportunity Employer.

Faena Rose offers a competitive benefits package, including medical, dental, and vision insurance; a 401(k) retirement plan with employer match; a vacation and PTO package; and additional fringe benefits.

All your information will be kept confidential in accordance with EEO guidelines.

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Senior Manager, Cultural Event Production